The Annual General Meeting & Executive Committee Elections
This post is going to give an overview of the AGM and executive committee elections, both of which are happening next week on Thursday, February 27th. Note that you must be a member to participate in the AGM and the elections!
- 5.30pm – meet in a room (TBC) where there will be reports from the president and the treasurer. These will be followed by a period where members propose motions (including constitutional amendments), members debate the motions, and then vote on them.
- 7pm – head to the ensemble room, where we will set up for a rehearsal as normal. Then elections for each executive committee position will be held in descending order, and we will rehearse while the votes are being counted by the president and secretary. This will probably go on until about 10.30pm.
So, onto the nitty-gritty. First of all, motions for the AGM:
Members may propose motions during the AGM on anything, including amendments to the constitution. These may be proposed at any time during the meeting (after the reports), but if you would like them to appear on the agenda, please use this form (which will close at 5.30pm on Wednesday) to submit your motions. All motions will be debated on, but note that I will prioritise voting on those that have been submitted via the form if time is tight. Voting happens by a simple “eyes-closed, hands up” vote to preserve anonymity, and a motion passes if it has a majority “yes” votes. Any unresolved business and decisions made will be referred to the next meeting of the executive committee.
Now onto the executive committe elections:
The way that our elections work is as follows: we hold a “mini-election” for each position, meaning for each position, the candidates give speeches, they are asked questions, the votes are cast and then counted (during which time everyone rehearses), and then the winner is announced. Then the same happens for the next position. This system means that candidates can easily run for another position if they’ve lost a previous mini-election.
If you would like to run for one or more positions on the executive committe, please nominate yourself by filling in this form (which will close at 7.30pm on Wednesday). You do not have to fill in this form in order to nominate yourself (you can even decide to run on the day), but it is in your best interest to do so, since the list of candidates who have nominated themselves on this form is the list of candidates that will be given to those who are voting by proxy. Equally, if you nominate yourself as a candidate for a position, you can un-nominate yourself at any time.
If you can’t make the elections but wish to vote anyway, please message me and I will send you the list of candidates so you can vote by proxy.
If you have any further questions, please message me or consult the constitution, which is available in the members area of the website.
Thanks for getting through this wall of text.
All of the presidential love xxxxx